Bids and Request for Proposal

Bids and request for proposals will be posted here when available.  Most bids and proposals are also made available on Demandstar.  It is the responsibility of the bidder to check back periodically for addendums to the bid, which must be signed and returned with any bid package.


The City of West Melbourne requests submittal of bid proposals for the Ray Bullard WRF SWMA Project. The work under this project consists of construction of a 4.0 MG of MIT storage by utilizing the existing ground storage tank and an existing stormwater pond at the Ray Bullard Water Reclamation Facility on Henry Avenue in West Melbourne, Florida. This new construction will require utility demolition, utility relocations, and a significant amount of earthwork to provide stormwater quality improvements and flood protection to 489 acres of developed and undeveloped area. Various demolition and restoration of items within the project areas will be required (including sod, trees, etc.). All bids shall be based on the bid documents, specifications, and project drawings included within the bid package. The duration of the contract shall be for 210 days from the issuance of the Notice to Proceed (NTP) to Final Completion, with Substantial Completion within 180 days from NTP. Meeting and submittal dates shall be specified in the delivery schedule.

A pre-bid meeting will be held on Wednesday, March 31, 2021 at 10:00 AM at the City Council Chambers, Veterans Memorial Complex, 2285 Minton Road, West Melbourne, Florida 32904. Bidders are STRONGLY encouraged to attend the pre-bid meeting. A bidder’s failure to attend will not disqualify the bidder. However, a bidder’s failure to attend may be considered during the overall evaluation of bids.

TO OBTAIN BID DOCUMENTS: The bid documents and design drawings are available for download on DemandStar’s website at or by calling 1-800-711-1712.

Date Issued:             March 19, 2021

Submit bid offer to:   Cynthia Hanscom, City Clerk
                                 City of West Melbourne
                                 2240 Minton Road
                                 West Melbourne, Florida 32904

Sealed offers, in two (2) originals, for furnishing the services, supplies or equipment described herein will be accepted at the City of West Melbourne, c/o Cynthia Hanscom, City Clerk, 2240 Minton Road, West Melbourne, Florida 32904 until 2:00 pm on April 23, 2021. Under no circumstances shall any bid offer be accepted after the above stipulated date and time. All bids will be stamped as to the date and time the bid was submitted. The date and time stamp shall be used to determine the timely basis of all bids. This is an advertised solicitation and the offers will be publicly opened at City Council Chambers, Veterans Memorial Complex, located at 2285 Minton Road, West Melbourne, Florida 32904 on April 23, 2021 at 2:10 PM.

The supply, delivery, construction, equipment quantity, unit price and total cost amount of the referenced project shall be based on the design drawings and bid documents.

Request for Proposal for Independent Auditor

The City of West Melbourne requests that interested parties submit formal proposals for the Independent Audit Services.  The Request for Proposal provides additional information on scope of work and consultant requirements, and can be viewed as of March 15, 2021, from DemandStar at  Proposals will be reviewed by an Auditor Review Committee. 

Scope of Work: Independent auditor contract services for an initial term of three (3) years and two (2) one year extensions beginning with fiscal year ending September 30, 2021. 

Due Date/Time: Proposals are due to the City Clerk by 5:00 p.m. on April 16, 2021.

Contact Person:  Cynthia Hanscom, City Clerk, 321-837-7774.

City of West Melbourne must receive proposals no later than said date and time.  Proposals received after such time will be returned.  Refer to the further instructions for submittal in the Request for Proposal.


Minority and Woman-Owned Business Enterprises are encouraged to respond to this solicitation.